Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour.Timbertop is Geelong Grammar School’s Year 9 full boarding campus, located in Victoria’s high country near Mansfield, which offers a full academic and outdoor education programme designed to take advantage of the magnificent environment. The Facilities Administration Assistant plays an integral role within the Facilities and Farm Department, providing essential support to ensure the smooth and efficient operation of the team. This is an ongoing, part-time position working 44 weeks per year. The hours are 8am to 4pm, on Monday and Tuesday.About the role:Key responsibilities include:Support the Facilities and Farm Departments to develop, implement and maintain effective and efficient internal processes and procedures.Assist contractors and suppliers to ensure compliance with the GGS online induction procedure and all compliance processes are followed.Ongoing coordination of LinkSafe including monitoring of compliance documents along with ensuring all relevant OH&S policies and procedures are implemented.Provide administration support to high level strategic initiatives and projects for the Campus as specified by the Administration Office Manager and Facilities Supervisor in line with the Timbertop philosophy and achievement of contemporary practices and compliance.Support the Facilities Supervisor and Farm Manager with general administrative support and assistance as required.Provide administration support regarding preventative maintenance schedules, service contracts and service level agreements.Maintain registers, important records and databases to ensure all information is accurate and stored correctly.Administration support relating to the end-to end procurement function and contributing to the ongoing development of procurement processes.Maintain our facilities management system, FmXpert, data, assist with job issuing and reporting as required. Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website, under ‘Student Safeguarding’.  The School’s expectation is that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards, as applicable to their role.  Any queries in respect of this Framework or the School’s expectations should be directed to safeguarding@ggs.vic.edu.au.  For further details or to apply for this position please visit the Employment page on our website: www.ggs.vic.edu.au/employmentPlease be aware that applications will be reviewed as they are submitted, and interviews may occur prior to the closing date.Applications close at 12.00pm on Friday 30 May 2025Position Description Facilities Administration Assistant AUD Mansfield 3722

Facilities Administration Assistant

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour.

Timbertop is Geelong Grammar School’s Year 9 full boarding campus, located in Victoria’s high country near Mansfield, which offers a full academic and outdoor education programme designed to take advantage of the magnificent environment.

 The Facilities Administration Assistant plays an integral role within the Facilities and Farm Department, providing essential support to ensure the smooth and efficient operation of the team. This is an ongoing, part-time position working 44 weeks per year. The hours are 8am to 4pm, on Monday and Tuesday.

About the role:

Key responsibilities include:

  • Support the Facilities and Farm Departments to develop, implement and maintain effective and efficient internal processes and procedures.
  • Assist contractors and suppliers to ensure compliance with the GGS online induction procedure and all compliance processes are followed.
  • Ongoing coordination of LinkSafe including monitoring of compliance documents along with ensuring all relevant OH&S policies and procedures are implemented.
  • Provide administration support to high level strategic initiatives and projects for the Campus as specified by the Administration Office Manager and Facilities Supervisor in line with the Timbertop philosophy and achievement of contemporary practices and compliance.
  • Support the Facilities Supervisor and Farm Manager with general administrative support and assistance as required.
  • Provide administration support regarding preventative maintenance schedules, service contracts and service level agreements.
  • Maintain registers, important records and databases to ensure all information is accurate and stored correctly.
  • Administration support relating to the end-to end procurement function and contributing to the ongoing development of procurement processes.
  • Maintain our facilities management system, FmXpert, data, assist with job issuing and reporting as required.

 

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.

The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website, under ‘Student Safeguarding’.  The School’s expectation is that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards, as applicable to their role.  Any queries in respect of this Framework or the School’s expectations should be directed to safeguarding@ggs.vic.edu.au. 

For further details or to apply for this position please visit the Employment page on our website: www.ggs.vic.edu.au/employment

Please be aware that applications will be reviewed as they are submitted, and interviews may occur prior to the closing date.

Applications close at 12.00pm on Friday 30 May 2025

  • Posted Date 16 May 2025
  • Location Mansfield
    VIC / Australia
  • Industry Administration & Office Support
  • Job Type
  • Salary Not provided