About us: Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom.   This exciting role is to support the smooth day-to-day academic operations at our Corio Campus. This includes managing short-term teacher absences, supporting academic events, overseeing classroom changes, and ensuring the School Calendar is accurate, current, and well-communicated. Please note this is an ongoing appointment, with work required during school term time only. Key Responsibilities: Coordinate daily teacher cover, ensuring all short-term absences are efficiently and appropriately staffed Manage emergency absences, room changes and timetable adjustments with accuracy and urgency Oversee the allocation and tracking of extras, standbys and CRT engagement Support internal examinations, whole year level events, camps and other timetable-impacting activities Maintain accurate records and provide staffing data to support reporting and forward planning Lead the preparation, coordination and ongoing management of the Corio Campus calendar Facilitate calendar meetings, manage event approvals and proactively prevent scheduling conflicts Ensure accurate data entry across school systems (e.g. REACH, Synergetic) Engagement and onboarding of CRTAdhoc administration tasks as required.   About You:  Essential Demonstrated experience in an administrative role within a busy environment Exceptional organisational skills with outstanding attention to detail Discretion and ability to maintain strict confidentiality Ability to work from 7:45am to 3:45pm, Monday to Friday  Desirable Experience in a school or educational setting Working knowledge of Timetabling Solutions software (or equivalent) A relevant tertiary qualification  The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website, under ‘Student Safeguarding’.  The School expects that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards, as applicable to their role.  Any queries in respect of this Framework or the School’s expectations should be directed to safeguarding@ggs.vic.edu.au.       Please submit a cover letter, CV, and a document addressing key responsibilities in the Position Description.   Applications close at 9am on Friday the 13 of March 2026.  Please be aware that applications will be reviewed as they are submitted and interviews and offers may occur prior to the closing date. Administration Officer | Daily Organiser & Calendar PD AUD Geelong 3220

Daily Organiser

About us: 

Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom.  

 

This exciting role is to support the smooth day-to-day academic operations at our Corio Campus. This includes managing short-term teacher absences, supporting academic events, overseeing classroom changes, and ensuring the School Calendar is accurate, current, and well-communicated. Please note this is an ongoing appointment, with work required during school term time only. 

Key Responsibilities: 

  • Coordinate daily teacher cover, ensuring all short-term absences are efficiently and appropriately staffed 

  • Manage emergency absences, room changes and timetable adjustments with accuracy and urgency 

  • Oversee the allocation and tracking of extras, standbys and CRT engagement 

  • Support internal examinations, whole year level events, camps and other timetable-impacting activities 

  • Maintain accurate records and provide staffing data to support reporting and forward planning 

  • Lead the preparation, coordination and ongoing management of the Corio Campus calendar 

  • Facilitate calendar meetings, manage event approvals and proactively prevent scheduling conflicts 

  • Ensure accurate data entry across school systems (e.g. REACH, Synergetic) 

  • Engagement and onboarding of CRT

  • Adhoc administration tasks as required.  

 

About You:  

Essential 

  • Demonstrated experience in an administrative role within a busy environment 

  • Exceptional organisational skills with outstanding attention to detail 

  • Discretion and ability to maintain strict confidentiality 

  • Ability to work from 7:45am to 3:45pm, Monday to Friday 

 

Desirable 

  • Experience in a school or educational setting 

  • Working knowledge of Timetabling Solutions software (or equivalent) 

  • A relevant tertiary qualification 

 

The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website, under ‘Student Safeguarding’.  The School expects that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards, as applicable to their role.  Any queries in respect of this Framework or the School’s expectations should be directed to safeguarding@ggs.vic.edu.au.     

  

Please submit a cover letter, CV, and a document addressing key responsibilities in the Position Description.   

Applications close at 9am on Friday the 13 of March 2026.  

Please be aware that applications will be reviewed as they are submitted and interviews and offers may occur prior to the closing date. 

  • Posted Date 27 Feb 2026
  • Location Geelong
    VIC / Australia
  • Industry Administration & Office Support
  • Job Type
  • Salary Not provided